Before starting, reporting contacts can review the templates (Questionnaire, Workplace Profile, and Workforce Management Statistics sheet) to provide them, their team and/or leadership with a summary or overview of the reporting process and the mandatory data required.
Below are the templates to prepare data for your report submission. The period to lodge the 2024-25 Gender Equality Report is 1 April to 31 May 2025.
To prepare for a submission you will require:
- One type of workplace profile template - we recommend using the unit level file
- One workforce management statistics template for each employing organisation in your submission
- (Optional) You can use the Word version of the 2024-25 questionnaire to prepare your answers
To complete your submission you will:
- Upload each excel template (or templates) and pass the formatting and data quality check
- Enter your answers for the questionnaire into a web form
More information about data quality and file rejection reasons are found in our chapter on resolving anomalies with your submission.
Submission templates
2024-25 Private Sector - Reporting Questionnaire (DOCX, 187.74 KB)
The Questionnaire forms one of three major components of the report you will be submitting to the Agency. It is an online survey related to your organisation’s policies, strategies, and actions on gender equality.
- This template is for viewing and compiling responses prior to completing the private sector Questionnaire in WGEA’s Employer Portal.
- Please note that this document contains all possible combinations of questions that will be asked, you can refer to the guidance in the template under each question to determine which question to answer next.
2024-25 Workplace Profile - Unit level template (XLSX, 724.57 KB)
The Workplace Profile is an Excel worksheet designed to collect information about workforce composition, base salaries, and total remuneration.
- The unit level profile requires less data to complete than the STP-calculated template
- Employers must do their own calculations of salary/remuneration but have full control over the final figures provided for each employee.
2024-25 Workplace Profile - STP/Calculated template (XLSX, 155.94 KB)
The Workplace Profile is an Excel worksheet designed to collect information about workforce composition, base salaries, and total remuneration.
- The STP/Payroll file is designed for users with a sound knowledge of different payment types and terms relating to the way in which they are paid.
- Using the file removes the need for manual salary and remuneration calculations to a full year and full-time equivalent amount as the template will perform this calculation.
2024-25 Workforce Management Statistics (XLSX, 29.34 KB)
The Workforce Management Statistics (WMS) is an Excel worksheet designed to collect information about employee movements, including appointments, promotions, resignations, and parental leave.
- You must complete and upload one Workforce Management Statistics file for each employing ABN reported in your submission(s).
- Please use the partnership version of the file below if your organisation has equity or non-equity partners.
2024-25 Workforce Management Statistics - Partnerships (XLSX, 300.71 KB)
The Workforce Management Statistics (WMS) is an Excel worksheet designed to collect information about employee movements, including appointments, promotions, resignations, and parental leave.
- You must complete and upload one Workforce Management Statistics file for each employing ABN reported in your submission(s).
- Please use the normal version of the file listed above if your organisation does not have equity or non-equity partners.
Key information
The sections of this chapter will help you prepare and submit your data: