Completing your report

Reports are due between 1 April and 31 May for the preceding 12-month period (1 April – 31 March each year).

The six steps below appear in the secure online portal when you have logged in and have started your submission via the 'Reporting' tab.

Comprehensive information on all aspects of reporting can be located in our Reporting Reference Guide found at the bottom of this page.

a. Select unit level or aggregated data

The workplace profile is to be provided to the Agency as either unit level data or aggregated level data. For either option, we recommend you prepare your data using the workplace profile worksheets available from the website.

Option 1: Unit level data Option 2: Aggregated data

Simplest option, one table to complete

One employee per line (de-identified employee data)

Two tables to complete: one for managers; one for non-managers*

*This is because reporting level to the CEO is only required for managers. Graduate and apprentice categories only apply to non-managers.

Once uploaded, the online system generates the aggregated tables from your unit level data and automatically calculates the relevant remuneration totals.

Employers need to calculate: 

  • aggregated employee numbers per category
  • aggregated annualised AVERAGE base salary and total remuneration per category.

b. Choose a date

The workplace profile reflects the actual headcount (actual number of employees, not full-time equivalents) of all employees at a point in time (any day) within the applicable reporting period (1 April - 31 March). All employees refers to full-time, part-time, those on a fixed-term contract and casual employees.

The remuneration data associated with the employees included in the workplace profile is for the 12 months prior to the date chosen for the workplace profile.

c. Categorise employees

All employees (managers and non-managers) must be categorised using the standardised manager and non-manager occupational categories. We have guides to help categorise employees. Refer to our manager categories guide and our non-manager occupational categories guide for help.

d. Allocate reporting levels relative to the CEO for all managers

Reporting levels to the CEO are only required for managers, they are not required for non-managers. They are to be determined AFTER employees have been categorised to the correct manager category (as above).

e. Make sure the remuneration data is converted to annualised AND full-time equivalent amounts

Remuneration data is required for all employees, excluding the CEO (or equivalent), managers with a reporting level to the CEO of +1 (i.e. those who are more senior than the CEO and report to someone overseas) and managers employed on a casual basis. 

Remuneration needs to be annualised and converted to full-time equivalent for both base and total remuneration. 

For detailed definitions of remuneration terms, see Table 9 in the 2018 Reporting Reference Guide.

For further instructions on completing the Workplace Profile, please visit:

Workplace Profile

The reporting questionnaire comprises 17 questions and a non-mandatory feedback question. Response options are typically yes/no or table format. Where 'no' is selected, employers have the option to provide a reason for this using pre-set options or a free-text box. The responses must apply to all organisations included in the report and during the applicable reporting period (1 April to 31 March).

For further instructions on completing the Reporting Questionnaire, please visit:

Reporting Questionnaire

By ticking the relevant box in this section, relevant employers approve the notification and access requirements page be included in the public report. There is also a free text box to list relevant employee organisations if applicable.

Public reports are available on the Agency’s website towards the end of the calendar year for the previous reporting period. It is the responsibility of the employer to provide access to the report to employees and members or shareholders via their own channels.

TIP: You can notify employees through your organisation's normal means, e.g. employee newsletters, meetings or any other appropriate ways.

For further instructions on notification and access requirements, please visit:

Notification and access requirements

Relevant employers acknowledge that the report has been signed by the relevant CEO by adding her/his name and ticking the relevant box.

An acting CEO of the relevant employer will also be able to sign the public report. The signed report is what the employer is required to make available to employees and shareholders or members.

TIP: We recommend you download and keep a hard copy of the public and confidential reports signed by the CEO for record-keepying purposes.

Finally, click on the 'submit' button in step 6 to officially lodge your compliance report. Once the report has been submitted, employers can access both the public and confidential versions from the bottom of the 'Reporting summary' page of the portal. 

TIP: You have 28 days to edit your report after submission. 

All data submitted to the Agency is reviewed for any potential data errors or anomalies. You may receive an email asking you to edit part of your submission and re-upload your report. 

Your WGEA report submission is successful when you receive the WGEA compliance letter. If there are no data quality anomalies, this will be 28 days after submission of your report. If there are data quality anomalies, the compliance letter will only be sent after anomalies have been fixed. 

Workplace profile worksheets

These are the blank workplace profile template worksheets for both the unit level and aggregated options to be used to prepare your workplace profile data.

Salary calculator

This calculator helps organisations convert the salaries of casual, part-time, contract or part-year employees to annualised, full-time equivalent salaries for use in the workplace profile.

Reporting Videos