Definitions of key terms in the workplace profile

Employment status

Employment status refers to the nature of employment: full-time, part-time, permanent, contract, or casual.

The table below provides definitions for each of these terms.

Employment status

     Definition

Full-time

  • Employees who are engaged to work a minimum number of hours per week defined as full-time by your specific organisation. Hours are reasonably predictable with a guaranteed number of hours of work per week.

Part-time

  • Employees who are engaged to work an average number of hours per week, that is, less than what constitutes full-time hours in your specific organisation. These are reasonably predictable hours with a guaranteed number of hours of work.

Permanent

  • These are employees engaged on a permanent basis either in a full-time or part-time capacity with access to permanent employment benefits and entitlements.

Contract

  • An individual employed on a fixed-term contract of service in either a full-time or part-time capacity for the purposes of paragraph (a) of the definition of ‘employer’ under the Act.
  • This also includes an individual employed as an independent contractor (contracted for services) where she or he is doing the work normally undertaken by the employer and where the organisation has the capacity to give direction regarding what work is to be done and, if required, how it should be done.

Casual

  • An employee that works on an irregular and unsystematic basis, and has little or no expectation of the continuation of work or guaranteed income and has the ability to accept and reject work as they see fit.

Standardised occupational categories of managers and non-managers

To facilitate the standardisation of data, relevant employers are required to classify and report on managers and non-managers against standardised occupational categories. These definitions are provided below for each category of manager and non-manager.

Managers

Category

     Definition

CEO (or equivalent)

  • The Chief Executive Officer (CEO) (or equivalent, however named) is the highest ranking corporate officer (executive) or an administrator in charge of management of an organisation. The CEO (or equivalent) is reported on separately to other key management personnel. Examples of the CEO could (depending upon the nature of the organisation) also be the managing director, general manager, managing partner, principal or vice chancellor.

Key management personnel (KMP)

  • Have authority and responsibility for planning, directing and controlling the activities of the entity, directly or indirectly, including any director (whether executive or otherwise) of that entity, in accordance with Australian Accounting Standards Board AASB124.
  • The KMP is a manager who represents at least one of the major functions of the organisation and participates in organisation-wide decisions with the CEO.

Other executives/general managers

  • An ‘other executive/general manager’ holds primary responsibility for the equivalent of a department or a business unit. In a large organisation, this manager might not participate in organisation-wide decisions with the CEO.

Senior managers

  • ‘Senior managers’ are charged with one or more defined function, department or outcome. They are more likely to be involved in a balance of strategic and operational aspects of management. Some decision making at this level would require approval from the management levels above it.  
  • ‘Senior managers’ are responsible for resourcing, a budget and assets (capital expenditure).

Other managers

  • ‘Other managers’ plan, organise, direct, control and coordinate an operational function. They usually oversee day to day operations, working within and enforcing defined company parameters.
  • An ‘other manager’ is accountable for a defined business outcome which usually involves the management of resources that also includes time management, coordination of different functions or people, financial resources, and other assets (for example facilities or IT infrastructure).
  • Line managers would be included in this category.

Non-managers

Category

     Definition

Professionals

 

  • Perform analytical, conceptual and creative tasks through the application of theoretical knowledge and experience in the fields of the arts, media, business, design, engineering, the physical and life sciences, transport, education, health, information and communication technology, the law, social sciences and social welfare.

Technicians and trades employees

 

  • Perform a variety of skilled tasks, applying broad or in-depth technical, trade or industry specific knowledge, often in support of scientific, engineering, building and manufacturing activities.

Community and personal service employees

 

  • Assist health professionals in the provision of patient care, provide information and support on a range of social welfare matters, and provide other services in the areas of aged care and childcare, education support, hospitality, defence, policing and emergency services, security, travel and tourism, fitness, sports and personal services.

Clerical and administrative employees

  • Provide support to managers, professionals and organisations by organising, storing, manipulating and retrieving information.

Sales employees

  • Sell goods, services and property, and provide sales support in areas such as operating cash registers and displaying and demonstrating goods.

Machinery operators and drivers

  • Operate machines, plant, vehicles and other equipment to perform a range of agricultural, manufacturing and construction functions, and move materials.

Labourers

  • Perform a variety of routine and repetitive physical tasks using hand and power tools, and machines either as an individual or as part of a team assisting more skilled workers such as Trades Workers, and Machinery Operators and Drivers.

Other

  • Employees whose work is not defined by above categories.

Graduate

  • Any person employed/recruited by an employer as a graduate (for example a graduate lawyer, graduate accountant etcetera). This does not refer to employees who may have a degree but who are not employed specifically as a graduate.

Apprentice

  • Any person employed by an employer as an apprentice. A trainee is not considered an apprentice so should not be included in this category.

Organisations

Concept

     Definition

Relevant employers

  • Employers with 100 or more employees in Australia

Reporting organisations

  • Relevant employers that submit reports to the Agency, sometimes on behalf of other subsidiary entities within their corporate structure